Import New Teachers

INSTRUCTIONS

Follow the three steps process to import new teachers using a single spreadsheet.

STEP 1: INSTRUCTIONS TO FILL TEACHER SPREADSHEET
STEP 2: INSTRUCTIONS TO FILL SUBSCRIPTION TYPE COLUMN
STEP 3: INSTRUCTIONS TO UPLOAD TEACHER SPREADSHEET

STEP 1: INSTRUCTIONS TO FILL TEACHER SPREADSHEET

• Log in to your CARS & STARS Online School Administration account.
• Download the existing teacher template by selecting ‘Teachers’ and choose "Import Teachers" from the menu on the left-hand side. Then select "Import New Teacher Details" and click the Submit button. Here, you will be able to click the "Download Teacher Template" button.
• Do not delete any rows from the downloaded template.
• All classes need to be created in the CARS & STARS Online school account before you import new teachers.
• Begin entering user data in the fifth row (cell A5).
• All fields are required and please ensure that all columns do not contain any special or illegal characters (' " `).
• One column at a time, fill in the FIRST NAME, LAST NAME, GENDER (F/M), ROLE (should be entered as either TEACHER or SCHOOLADMIN), CLASS, EMAIL and PASSWORD column details in the teacher template.
• If a teacher belongs to multiple classes, enter all the relevant class names, each separated by commas. (e.g., Room 1, Room 2)
• If a teacher/school admin is not assigned to any classes, the CLASS column should be filled in as N/A.

STEP 2: INSTRUCTIONS TO FILL SUBSCRIPTION TYPE COLUMN

• For free trial accounts, fill in the SUBSCRIPTION TYPE as CS-TA for CARS & STARS and/or FR-TA for FOCUS Reading modules. (e.g., CS-TA, FR-TA)
• Each CARS & STARS Online teacher subscription consists of a combination of the modules (CARS & STARS and FOCUS Reading), and the subscription type, which is based on duration (3-, 6- and 12-months). You can assign the relevant subscription(s) to teachers by filling in the SUBSCRIPTION TYPE for each module, separated by commas.
• For a CARS & STARS subscription, SUBSCRIPTION TYPE should be entered as CS-3M, CS-6M or CS-12M with the number indicating duration. FOCUS Reading subscriptions should be entered as FR-3M, FR-6M or FR-12M in the same way. You can have a CS-3M and a FR-3M for a single teacher, but not two subscriptions for the same module (e.g., a CS-12M and a CS-3M subscription) for the same teacher at the same time. For a CARS & STARS + FOCUS Reading bundled subscription, this should be entered as CS-FR-3M, CS-FR-6M or CS-FR-12M.

STEP 3: INSTRUCTIONS TO UPLOAD TEACHER SPREADSHEET

• Save your updated spreadsheet to your computer as a .csv file.
• Navigate to 'Teachers' and choose "Import Teachers" from the menu on the left-hand side. Then select "Import New Teacher Details" and click the Submit button.
• Under the Teacher CSV section, click the select file option to locate the .csv file on your computer and click Upload.
• If the validation failed and any errors are detected in the spreadsheet, you may find information on the error under the IMPORT RESULTS. You may rectify the errors in your spreadsheet, save it and try uploading again.
• If you require any further assistance or have any questions, please submit a support ticket, click here. You may also attach the teacher template to the support ticket.

Please note: Please do not refresh this page or press the back button when the system is processing your data. Additionally, the Teacher Subscription will be deducted from your school account once you have added the teachers using the Subscription Account (SA) option.